Club Policies

Every club event has a limited number of spots. When more members sign up than the event can accommodate, the Tournament Director uses a combination of priority tiers, signup order, and professional judgment to set the final field. The priority system provides a recommended ranking, but events are not auto-filled — the Tournament Director makes all final field decisions.

Non-Major Events

For regular (non-major) club events, members are ranked using priority tiers. Members in a higher tier are considered before members in a lower tier. Within the same tier, the member who signed up first has priority.

Priority Tiers (highest to lowest)

1. Board Members — Current members of the club's Board of Directors.
2. Major Winners — Members who have won one of our Club's Major Championships in the last 6-9 years.
3. Previously Waitlisted — Members who were on the waitlist for a prior event (including a Major Tournament) and did not get to play. This priority is cleared once the member plays in a subsequent event.
4. First Club Event — New members who have never played in a club event.
5. Returning Member — Members playing their first event in 12 months or longer.
6. General Entry — All other members, ranked by signup order.

Signup Order

Within any tier, the member who signed up earliest has priority. Your signup position is locked in when you first RSVP — editing your tee time preference or pairing request later does not change your place in line.

Pairing Requests

For non-major individual events, you may request to play with another member when you sign up. When a higher-priority member requests to play with a specific partner, that request may result in the requested member being included in the field ahead of other members who would otherwise have higher priority. Pairing requests are considered but are not guaranteed. The Tournament Director decides whether honoring a request is practical given the overall field composition.

Tournament Director Discretion

After the objective priority tiers and signup order have been applied, the Tournament Director may adjust the field to ensure the best possible event for all participants. Factors the Tournament Director may consider include:

• Flight balance — Building competitive and evenly sized flights may favor a member whose handicap fills a gap over one whose handicap would create an imbalance.
• Pace of play — The Tournament Director may consider a member's pace of play history when setting the field to maintain a reasonable pace for all groups on the course.
• Field composition — Other factors that contribute to a well-run event, including group compatibility and overall field size.

These adjustments are made in the interest of the membership as a whole and are within the normal authority of the Tournament Director.

Major Tournaments

Major Tournaments are the club's premier competitive events and follow a different priority model. Pairing requests are not accepted for Major Tournaments — pairings are set by the Tournament Committee.

Priority Order

1. Board Members
2. Major Winners
3. All Other Members — Ranked by Order of Merit standing (Rolling 12-Month OOM, then current season OOM).

Waitlist

When an event is open for RSVPs, all members who sign up are recorded as attending. After the RSVP deadline closes, the Tournament Director reviews the full roster and determines who is in the field and who is on the waitlist, using the priority criteria described above along with the discretionary factors for non-major events.

Members who make the field receive an event update confirming they are in and expected to attend. Members placed on the waitlist receive an event update explaining their waitlist position. If a spot later opens due to a withdrawal or field adjustment, the Tournament Director promotes members from the waitlist and notifies them by email.

How Waitlist Priority Carries Forward

Waitlist history is maintained permanently. If you are waitlisted for any event — whether it is a non-major event or a Major Tournament — and you do not get to play, you receive "Previously Waitlisted" priority for the next non-major event you sign up for. Once you play in a subsequent event, that waitlist priority is cleared.

Appeals

If you believe a field decision was made in error, the process is:

1. Contact the Tournament Director at tournaments@balboaparkgolf.com.
2. If the issue is not resolved, the Tournament Committee (Tournament Director, Club President, and one SACC delegate) will review the decision.
3. If still unresolved, the matter may be referred to the Board of Directors for a final ruling.

Balboa Park Men's Golf Club is committed to providing an enjoyable experience for all members. A key part of that experience is maintaining a reasonable pace of play during all club-sponsored events. This policy outlines how we monitor pace, communicate with members, and when necessary, enforce standards to ensure fairness for everyone.

How We Measure Pace

Each round played in a club event is evaluated using our Pace of Play rating system. Rounds are classified as follows:

• Excellent, On or Ahead of Pace — The member's group finished 9 or fewer minutes behind the group ahead.
• Acceptable, Needs Improvement — The member's group finished 10 to 11 minutes behind the group ahead.
• Off Pace Warning — The member's group finished 12 to 13 minutes behind the group ahead.
• Slow Play Assessment Level 1 — The member's group finished 14 to 16 minutes behind the group ahead.
• Slow Play Assessment Level 2 — The member's group finished 17+ minutes behind the group ahead.

These ratings are tracked and recorded for each member after every club event.

The Rolling Ten-Round Window

Pace of play notices are based on a rolling window of your ten most recent rounds in club events. Only rounds within this window are considered when determining whether a notice is issued. If a member maintains an acceptable pace over their ten most recent rounds, their notice status resets accordingly. This approach gives every member a fair and ongoing opportunity to demonstrate improvement.

Notice Tiers

When a member's pace history within their rolling ten-round window reaches certain thresholds, a notice will be issued. A notice is triggered by 3 or more Slow Level 1 rounds, or 2 or more Slow Level 2 rounds, within the rolling window. Notices are structured in three escalating tiers:

How Notices Are Delivered

All notices are sent via email to the member of record. The Sportsmanship & Competition Committee (SACC) and the Club President are copied on all notices. Members who have questions or wish to discuss a notice may simply reply to the email, and the appropriate committee members will be included in the conversation. A record is maintained of all notices sent, including the tier level and the date issued.

Consequences

There are no financial penalties or stroke penalties associated with this policy. The ultimate consequence for a member who continues to receive notices and does not improve their pace is exclusion from club-sponsored events. This decision rests with the SACC in consultation with club leadership.

Any member enrolled as an ATTENDING player (or admitted via the Wait List) who withdraws or fails to appear after the official closure deadline will incur a penalty. Closure deadlines are published on the event page and are mandated by the Club's agreement with the City. Typically: Friday, 12 days before a Wednesday event, or Tuesday, 12 days before a Sunday event, at 1:00 PM.

Individual Events

Offense	Entry Fee	Additional Fine	Suspension
1st	$20 forfeited	$10	None
2nd	$20 forfeited	$20	None
3rd	$20 forfeited	$30	45-day suspension

Team Events

Offense	Entry Fee	Additional Fine	Suspension
1st	$20 forfeited	$20	None
2nd	$20 forfeited	$30	None
3rd	$20 forfeited	$40	45-day suspension

Major Tournaments

Incident	Entry Fee	Additional Fine	Suspension
Late Withdrawal	Forfeited	$20	None
No Show	Forfeited	$40	Next eligible major

All fines are debited to the member's Club Credits account and tracked by the Finance Committee. Fines must be satisfied before reinstatement from any suspension.

The standard participation fee is $20.00 per event, paid in cash on the day of the event (exact change — a $20 bill is required). Multi-day tournaments may carry a different fee; you will be notified in advance of the amount and payment method.

ALL competition rounds played at Balboa Golf Course are posted for you — you do NOT post them yourself. Wednesday Senior Match Play rounds must be posted by end of day by that player.

All rounds played outside these two requirements must be posted by you. If you forget to post or make a mistake, contact your Handicap Director for assistance.

Each member has a Club Credits account maintained by the Finance Committee. This account is used to track prize winnings, fines, and other club-related financial transactions. The Club Credits system is the official ledger of record for all member balances.

What Gets Credited

• Prize winnings earned in club events (posted by the Tournament Director after each event)
• Hole-in-One (HIO) fund disbursements
• Other credits as approved by the Board

What Gets Debited

• No-Show and Late Withdrawal fines
• Any other fines or fees as determined by the Board or SACC

Your balance is tracked internally and managed by the Club Treasurer. Members may request a balance summary from the Treasurer. Fines must be satisfied before a suspended member may be reinstated.

The Order of Merit (OOM) is the Club's measure of successful member engagement — a composite of participation points, volunteer points, and event performance points. Together, these reflect not just how well you play, but how actively you contribute to the club. OOM standings are used to determine eligibility for major championships, and all point allocation is at the full discretion of the Tournament Director.

Earning OOM Points

• Points are awarded per event based on finishing position, prize type, and event classification.
• Points are also awarded for volunteer participation during events.
• All members who participate in an event — including those who did not finish their round (DNF) — remain eligible to receive OOM points for that event.

Impact of No-Shows and Late Withdrawals

• Members flagged as a No-Show or Late Withdrawal do not receive OOM points for that event.
• In addition, a No-Show or Late Withdrawal may result in a negative OOM point adjustment at the Tournament Director's discretion.

OOM Rankings

Two rankings are maintained and displayed on the OOM leaderboard throughout the season:

• Current Season Rank — Points accumulated from January 1 through December 31 of the current calendar year.
• Rolling 12-Month Rank — Points accumulated across the most recent 12 months, regardless of calendar year.

Both rankings are used to determine eligibility for major championship events. OOM standings are updated after each event is processed.